At the instance of the Foundation, every State/U.T. has set up State Library
Planning or State Library Committee
The SLCs will particularly decide:
- The number and categories of libraries for assistance under different
schemes, mode of preparation of consolidated list(s) of books for different categories of
- Promotion of purchase of books to be selected under different subject
- Collection of books through advertisement of physical verification and
other related matters.
- Setting up of a committee or sub-committee for book selection, if
The SLCs will approve list(s) of books and the list of
libraries at the second meeting. The mode of purchase, rate of discount and distribution
of books will also be decided at this stage taking into consideration the guidelines of
the Foundation in this regard.
Selection of books and libraries shall be the responsibility of the
State Library Committee and no prior approval of the Foundation will be necessary
provided the cost of books selected and proposed to be acquired for the libraries remains
within the limit of funds approved by the Foundation.
The convener or any other authorised officer of the State Govt. shall
place orders for the purchase of books specifically mentioning that the orders are placed
on behalf of the Foundation. Moreover, in the said order the
Convener should indicate that
the bill is to be raised in the name of the RRRLF Kolkata.
The Convener of SLC shall forward the following documents to the
Copy(s) of the Minutes of SLC
List of selected libraries together with full postal address under the seal and signature
of the convener.
Copy(s) of the valid order placed on the supplier(s).
Certified bill(s) or bill with acknowledgements
List of selected titles duly signed on each page by the convener with office seal.
The Foundation operates five nos of schemes for which grant is given to
the libraries recommended by the convener of SLC of each state / U.T. administrations.
Only such libraries can derive financial assistance under this matching programme of the
Foundation which observe the following criteria and procedures.
Type of Institution
Assistance under matching scheme is given from the matching fund to
public libraries run or aided by the state govt. / U.T. administrations, local bodies,
Local Library Authorities or registered voluntary organisations. In order to be eligible
for assistance of the schemes of the Foundation, a non-govt. institution should be a
registered society / Trust with the following characteristics :
- It should have adquate facilities, resources, personal etc. to run the library
- Its working should have been found satisfactory by the state govt./U.T. administration.
- It is not run for profit to any individual or body of individuals and
- The library should be open to all without discrimination.
Procedure of Submission of Application
The Foundation will not entertain applications directly from any
library/organisation. The application in the prescribed form, complete in all respect,
together with relevant documents will be received through Convener of SLC of the
respective state with their recommendations.
Rules of the schemes, specimen copy of prescribed form will be made
available from the office of the Convener of the SLC/DLO/Secretary, Zilla Grandhalaya
Samstha/ Zonal Offices of Foundation.